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Privacy Policy

Effective Date: 01 November 2024

Definitive Recruiting (“the Company”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and safeguard information related to our recruitment services.

Information We Collect

We collect and process the following types of personal information:

Candidate Data: Contact Information, Professional Details, and Other Relevant Information.
Client Data: Business Contact Information and Project Details.
Website Usage Data: Technical Information and Interaction Data.
Third-Party Data: Information collected from publicly available sources or through referrals and business partners.
How We Use Your Information

We use the collected data for the following purposes:

For Candidates: Facilitating job placement, sharing information with potential employers, providing updates and career resources.
For Clients: Understanding hiring needs, identifying suitable candidates, managing ongoing communication and service delivery.
General Use: Improving our website and services, complying with legal and regulatory obligations, conducting marketing campaigns with explicit consent.
Legal Basis for Processing

We process personal data under the following legal bases:

Your consent, where required (e.g., for marketing communications).
To perform a contract (e.g., facilitating job placements or fulfilling client agreements).
Compliance with legal obligations (e.g., equal employment opportunity requirements).
Legitimate interests, such as improving our services or protecting our systems.
Sharing Your Information

We may share your data with:

Clients (Potential Employers): Your personal information will be shared only with your consent for the purpose of job placement.
Service Providers: Third-party providers who assist with applicant tracking, data analysis, payment processing, or IT support. These providers are bound by confidentiality agreements.
Regulatory Authorities: When required by law to comply with legal obligations.
Business Transfers: In the event of a merger, acquisition, or sale of the company, your data may be transferred to the new entity.

Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations. Candidate data will generally be retained for [e.g., 2 years] from the last interaction unless you request its deletion earlier.

Data Subject Rights

You have the following rights regarding your personal information:

For U.S. Residents: The right to access, correct, delete, or object to the processing of your data, and the right to opt out of marketing communications.
For European Union Residents (GDPR): The right to access, correct, delete, or object to the processing of your data, the right to data portability, and the right to lodge a complaint with your local data protection authority.

Cookies and Tracking

We use cookies and similar technologies to enhance your browsing experience. Cookies collect data about your interactions with our website, which helps us improve its functionality and marketing efforts. You can adjust your browser settings to disable cookies, but this may limit your access to certain features.

Security

We take reasonable steps to protect your personal information from unauthorized access, loss, or misuse. However, no online platform is 100% secure, and we encourage you to take precautions when sharing sensitive information.

Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect data from minors.

Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal obligations. The revised policy will be effective as of the “Revision Date” and will be posted on this page.

Contact Information

If you have questions or concerns about this Privacy Policy or wish to exercise your rights, please contact us at:

Revision Date: 01 November 2024

This privacy policy was last updated on 01 November 2024 (“Revision Date”). If you were a user before the Revision Date, it replaces the existing Privacy Policy. The Company reserves the right to change this policy at any time by notifying the users of the existence of a new privacy statement. This policy is not intended to and does not create any contractual or legal rights in or behalf of any party.